MINUTES of the City Council of Garretson for June 12, 2023
City of Garretson
June 12, 2023
The City Council of the City of Garretson, Minnehaha County, South Dakota met in regular session on Monday, June 12, 2023, at 6:30 p.m. at Garretson American Legion with Mayor Beaner presiding.
630 P.M. Mayor Beaner called the regular meeting to order with the Pledge of Allegiance.
ROLL CALL: Greg Beaner – Mayor
Greg Franka – Ward I
William Hoskins – Ward I
Dave Bonte – Ward II
Tom Godbey – Ward II
Jackie Rotert – Ward III
Bruce Brown -- Ward III
OTHERS IN ATTENDANCE: Paetyn Dreckman, Ryan Nussbaum, Jordan Doane, Sonya Swanson, Carrie Moritz, Matt Martin, Tim Madder, Danielle Franco, Doug Winstead, Charles Fischer
CONSENT AGENDA APPROVAL:
A. Agenda – 6-12-2023 Regular Meeting
B. Claims Approved Dated 6-12-2023
C. Minutes Regular Meeting 5-08-2023 and Special Meeting 5-24-2023
Council member Franka made a motion to consent the calendar agenda, Hoskins 2nd. 6 Ayes, 0 Nays. Motion passed.
MONTHLY REPORT OF VOUCHERS PROCESSED FOR THE JUNE 12, 2023, REGULAR MEETING
AFLAC AFLAC PRE-TAX $153.84
SD RETIREMENT SVCS Retirement $7,806.36
A-OX WELDING SUPPLY CO. Welder Rental $21.45
JESSE JAMES COUNTRY STORE Fuel $781.07
CHS EASTERN FARMERS Fertilizer in Ballfield $195.25
SIOUX FALLS HUMANE SOCIETY Animal Control $345.52
STEVE S ELECTRIC Light Repairs $186.32
PITNEY BOWES Postage $151.11
GARRETSON FOOD CENTER Supplies $13.89
HAWKINS WATER TREATMENT Pool Chemicals $1,255.48
HIGHWAY IMPROVEMENT, INC. Crack sealing $13,571.45
DANIELSON, LINDA Cleaning Services $135.00
FIRST BANK & TRUST Utility Bill Collection $100.00
DAKOTA SUPPLY GROUP Pool Parts $30.75
QUILL CORPORATION Office Supplies $11.99
CITY OF CROOKS April Dekatherms $694.71
DELTA DENTAL Dental Insurance $1,202.76
JUSTICE FIRE & SAFETY Fire Inspection $808.00
SAYRE ASSOCIATES Street Topo 4th & 5th $89,101.19
MINNEHAHA COMMUNITY WATER Bulk Water $7,534.80
XCEL Streetlights $4,016.63
GAS TRAINING SPECIALTIES NG Training $439.12
PURCHASE POWER Postage $352.00
GARBAGE-N-MORE City Wide Clean up $4,047.80
BRANDON ACE HARDWARE Pool/Parks Maintenance $459.58
GARRETSON GAZETTE Publishing $486.35
PERFORMANCE PRESS Welcome Sign - Parks $362.96
LA CROSSE SEED Seed for Parks $519.48
INFRASTRUCTURE DESIGN GROUP Water Study $9,130.25
G&H DISTRIBUTING Flower Hangers $30.82
PLUNKETTS PEST CONTROL Pest Control $75.98
DIRECT TECHNOLOGIES IT Services $689.70
HEALTH POOL OF SD Health Insurance $7,281.79
SIOUX VALLEY ENERGY Electric at Rubble Site $55.92
EFTPS/IRS (FED/FICA TAXES) FED/FICA TAX $5,833.76
SD DEPT OF HEALTH Water Testing $386.00
DEPT OF REVENUE Sales Tax - NG $3,990.08
FIRST BANK & TRUST CC Spreader $2,984.95
SFC CIVIL CONSTRUCTORS 5th Street Bridge Construction $197,156.96
SOUTHEAST SD TOURISM Membership Dues $265.00
QUALITY PRINTING Park Retail - Stickers $394.86
CROUCH RECREATION. INC Swing Repairs- Parks $72.00
ELO PROF. LLC Annual Report $3,727.50
JJ'S ELECTRIC Jaycee's Repairs $2,825.00
OFFICE OF ENERGY ASSISTANCE Assistance Overpayment $1,102.30
PAYROLL CHECKS PAYROLL CHECKS ON 05/19/2023 $10,650.37
PAYROLL CHECKS PAYROLL CHECKS ON 06/02/2023 $12,627.83
CLAIMS TOTAL $394,065.93
GENERAL FUND $48,696.95
THIRD PENNY SALES TAX FUND $757.82
SECOND SALES TAX FUND $297,907.86
WATER DEPT FUND $24,977.62
SEWER DEPT FUND $6,927.57
NATURAL GAS FUND $14,798.11
Public Comments: No Comments
Committee Reports
• Natural Gas Reports - Swanson presented gas prices at $0.84 per ccf. No discussion. Dreckman advised council there will be a second open season bid process. Will update cost as soon as it is received. Council member Brown motioned to approve Natural Gas prices as presented, Bonte 2nd. 6 ayes, 0 nays. Motion passed.
• Finance – Dreckman presented balances for all city finances. Initial portion of audit for 2020 2021 has taken place. City can expect results in roughly one month.
• Streets/Maintenance – Nussbaum advised Dows water main project to start 6-26-2023. Mill and Overlay taking place 6-19-2023 alley behind school, and parts of Elvira. Beaner requested update on industrial park lift station plan progress. Nussbaum advised nothing new waiting on pricing from IDG
• Code Enforcement – Winstead presented report to council on actions being taken throughout the city.
• Building Permit Turnout Around Time – Dreckman advised all building permits will be subject to review by building inspector before they are approved, besides applications with a flat fee.
Ordinances & Resolutions
• Ordinance NO.688 – Fireworks – Hoskins read. No council discussion. Bonte motioned to approve ordinance as read. Rotert second. 6 Ayes 0 Nays. Motion passed.
Ordinance NO. 688
AN ORDINANCE OF THE CITY OF GARRETSON, SOUTH DAKOTA ADVISING A REVISION OF CURRENT FIREWORKS ORDINACE 94.30 Fireworks Prohibited; Exceptions
WHERE AS, it shall be unlawful for any person to discharge fireworks within Garretson city limits outside the specifications of this ordinance. Legal discharge will be from June 27th to the first Sunday following July 4th and December 28th to January 1st. Special Permission may be requested for events or displays falling outside of these dates and times for approval by Garretson City Council.
WHERE AS, it shall be unlawful for any person to discharge fireworks of any sort in any Garretson City Park or on any property owned or managed by the City of Garretson. Use of City property for public display will require prior approval by the Garretson City Council.
WHERE AS, no fireworks will be permitted at any time on Main Street from 2nd Street to 5th Street and 1 block east or west of, on any intersecting street or alley between 2nd and 5th streets.
THEREFORE LET IT BE ORDAINED that this ordinance is necessary for the immediate preservation of the public health, safety, and general welfare, and for the immediate support of the municipal government and its existing public institutions and it shall take effect upon passage.
Greg Beaner, Mayor
(SEAL)
ATTEST:
By
Paetyn Dreckman, Finance Officer
First Reading: 5-08-2023
Second Reading: 6-12-2023
Publication Date:
Effective Date:
Published once at the total approximate cost of $19.17 and can be viewed for free at www.sdpublicnotices.com.
6-22-23-1tc
• Ordinance NO. 689 – Amending Ordinance 664 Regular Meetings – Franka read ordinance. First reading so no action taken.
Ordinance NO. 689
AN ORDINANCE OF THE CITY OF GARRETSON, SOUTH DAKOTA, AMENDING ORDINANCE NO. 664.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GARRETSON, SOUTH DAKOTA, THAT:
Ordinance NO. 664 shall be amended to read as follows:
The City Council of the City of Garretson, South Dakota, shall meet regularly on the first Monday of each month.
Adopted this 12th day of June 2023.
Mayor, Greg Beaner
(MUNICIPAL SEAL)
ATTEST:
Paetyn Dreckman
Municipal Finance Officer
Legislative History
First Reading:
Second Reading:
Passage & Adoption:
Publication Date:
Effective Date:
Published once at the total approximate cost of $11.01 and can be viewed for free at www.sdpublicnotices.com.
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• Resolution 2023-09 Variance Application Charles Fischer – Bonte motioned to table resolution as it was not published in time. Rotert seconded motion. Resolution tabled until July meeting to have sufficient time for publication.
• Resolution 2023-10 Resolution of Commitment – Beaner/Dreckman presented. Commitment to 4th street project to apply for funding. Hoskins motioned to approve resolution as written. Brown seconded the motion. 6 Ayes 0 Nays. Motion passed.
Resolution 2023-10
CITY OF GARRETSON,
SOUTH DAKOTA
RESOLUTION OF COMMITMENT
WHEREAS, the City of Garretson is desirous of requesting assistance from the South Dakota Department of Transportation Community Access Program for the purpose of completing the 4th Street Improvements, and
WHEREAS, the City of Garretson does hereby commit to the continued maintenance of the project and,
WHEREAS, the City of Garretson makes a firm financial commitment to cover the costs of the engineering and the local match for the project and, Whereas, the City of Garretson acknowledges its responsibility to secure any needed right-of-way or easements for construction.
NOW, THEREFORE, BE IT RESOLVED that the City of Garretson does hereby adopt this resolution authorizing the filing of the grant application, including all understandings and assurances contained therein, for the South Dakota Department of Transportation Community Access Program, and does hereby authorize the Mayor to act in connection with the application and to provide such additional information as may be required.
Dated this 12th day of June, 2022.
Greg Beaner, Mayor
ATTEST:
Paetyn Dreckman, Finance Officer
Published once at the total approximate cost of $12.78 and can be viewed for free at www.sdpublicnotices.com.
6-22-23-1tc
• Resolution 2023-11 SRF Application – Drinking Water – Franco presented application details to council. Council discussion ensued. Godbey motioned to approve resolution as written. Brown seconded. 6 Ayes 0 Nays. Motion approved.
RESOLUTION NO. 2023-11
RESOLUTION AUTHORIZING AN APPLICATION FOR FINANCIAL ASSISTANCE, AUTHORIZING THE EXECUTION AND SUBMITTAL OF THE APPLICATION, AND DESIGNATING AN AUTHORIZED REPRESENTATIVE TO CERTIFY AND SIGN PAYMENT REQUESTS.
WHEREAS, the City of Garretson (the “City”) has determined it is necessary to proceed with improvements to its drinking water system, including but not limited to 4th Street Improvements (the “Project”); and
WHEREAS, the City has determined that financial assistance will be necessary to undertake the Project and an application for financial assistance to the South Dakota Board of Water and Natural Resources (the “Board”) will be prepared; and
WHEREAS, it is necessary to designate an authorized representative to execute and submit the Application on behalf of the City and to certify and sign payment requests in the event financial assistance is awarded for the Project,
NOW THEREFORE BE IT RESOLVED by the City as follows:
1. The City hereby approves the submission of an Application for financial assistance in an amount not to exceed $2,394,000 to the South Dakota Board of Water and Natural Resources for the Project.
2. The Mayor and/or Council President is hereby authorized to execute the Application and submit it to the South Dakota Board of Water and Natural Resources, and to execute and deliver such other documents and perform all acts necessary to effectuate the Application for financial assistance.
3. The Mayor and/or Council President is hereby designated as the authorized representative of the City to do all things on its behalf to certify and sign payment requests in the event financial assistance is awarded for the Project.
Adopted at Garretson, South Dakota, this 12th day of June, 2023.
APPROVED:
Mayor, City of Garretson
(Seal)
Attest: Paetyn Dreckman
City Finance Officer
Published once at the total approximate cost of $26.27 and can be viewed for free at www.sdpublicnotices.com.
6-22-23-1tc
• Resolution 2023-12 – SRF Application – Clean Water – Franco presented resolution. Council discussion ensued. Bonte motioned to approve resolution as written and Rotert seconded. 6 Ayes 0 Nays. Motion passed.
RESOLUTION NO. 2023-12
RESOLUTION AUTHORIZING AN APPLICATION FOR FINANCIAL ASSISTANCE, AUTHORIZING THE EXECUTION AND SUBMITTAL OF THE APPLICATION, AND DESIGNATING AN AUTHORIZED REPRESENTATIVE TO CERTIFY AND SIGN PAYMENT REQUESTS.
WHEREAS, the City of Garretson (the “City”) has determined it is necessary to proceed with improvements to its sanitary and storm sewer systems, including but not limited to 4th Street Improvements (the “Project”); and
WHEREAS, the City has determined that financial assistance will be necessary to undertake the Project and an application for financial assistance to the South Dakota Board of Water and Natural Resources (the “Board”) will be prepared; and
WHEREAS, it is necessary to designate an authorized representative to execute and submit the Application on behalf of the City and to certify and sign payment requests in the event financial assistance is awarded for the Project,
NOW THEREFORE BE IT RESOLVED by the City as follows:
1. The City hereby approves the submission of an Application for financial assistance in an amount not to exceed $2,593,000 to the South Dakota Board of Water and Natural Resources for the Project.
2. The Mayor and/or Council President is hereby authorized to execute the Application and submit it to the South Dakota Board of Water and Natural Resources, and to execute and deliver such other documents and perform all acts necessary to effectuate the Application for financial assistance.
3. The Mayor and/or Council President is hereby designated as the authorized representative of the City to do all things on its behalf to certify and sign payment requests in the event financial assistance is awarded for the Project.
Adopted at Garretson, South Dakota, this 12th day of June, 2023.
APPROVED:
Mayor,
City of Garretson
(Seal)
Attest: Paetyn Dreckman
City Finance Officer
Published once at the total approximate cost of $22.72 and can be viewed for free at www.sdpublicnotices.com.
6-22-23-1tc
New Business:
• Fireworks Sale Permit – Bev Howe – Council discussed permit and Godbey motioned to approve. Bonte seconded. 6 Ayes 0 Nays motioned passed.
• Tax Abatement – Beaner presented abatement. Council discussed and Franka motioned to approve. Brown seconded with 6 ayes 0 nays. Motion passed.
Executive Session: Pursuant of SDCL 125-2 (1), (2), (3), (4), (5)
7:38 PM Rotert made a motion to adjourn. Bonte 2nd. 6 Ayes 0 Nays. Motion passed.
Meeting Adjourned.
Greg Beaner, Mayor
ATTEST
Paetyn Dreckman
Finance Officer
(Unapproved)
Published once at the total approximate cost of $79.88 and can be viewed for free at www.sdpublicnotices.com. 6-22-23-1tc
Minutes of the Minnehaha County Commissioners for June 12, 2022
THE MINNEHAHA COUNTY COMMISSION CONVENED AT 8:00 AM on June 12, 2023, pursuant to adjournment on June 6, 2023. COMMISSIONERS PRESENT WERE: Bender, Bleyenberg, and Karsky. Commissioner Beninga was present via electronic means. Also present was Leah Anderson, Auditor.
MOTION by Karsky, seconded by Bleyenberg, to approve the agenda. By roll call vote: 4 ayes.
CHANGE ORDER
Upon request of Steve Groen, Highway Superintendent, MOTION by Beninga, seconded by Bleyenberg, to authorize the Chair to sign a Change Order #1 between Minnehaha County and Duininck Inc. for MC23-01 Mill and Asphalt Overlay with a net increase of $400,109.19 for a new contract price of $2,757,419.21. By roll call vote: 4 ayes.
MOTION by Karsky, seconded by Bleyenberg, to adjourn. By call votes: 4 ayes.
The Commission adjourned until 9:00 a.m. on Tuesday, June 20th, 2023.
APPROVED BY THE COMMISSION:
Jean Bender
Chair
ATTEST:
Kym Christiansen
Commission Recorder
Published once at the total approximate cost of $13.42 and can be viewed for free at www.sdpublicnotices.com.
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FACT OF ADOPTION
An ordinance amending MC16-90 the 1990 Revised Zoning Ordinance for Minnehaha County.
The Minnehaha County Board of Commissioners adopted Ordinance MC16-179-23 on June 6, 2023. Ordinance MC16-90, the 1990 Revised Zoning Ordinance for Minnehaha County was amended to add Transmission Pipeline as a permitted special use in the A-1 Agriculture District, RR Rural Residential District, R-1 Residential District, Commercial District, Light Industrial District, General Industrial District, and RC Recreation/Conservation District, and to add criteria for Transmission Pipeline in the Additional Use Regulations and to add a definitions for Gas Pipeline Facility, Hazardous Liquid Pipeline Facility, Regulated Substance and Transmission Pipeline to Article 26 - Definitions.
The entire ordinance is on file in the office of the County Auditor and available for inspection during regular business hours.
Published twice at the total approximate cost of $21.73 and can be viewed for free at www.sdpublicnotices.com.
6-15-23-2tc
CITY OF GARRETSON NOTICE OF PUBLIC HEARING
Notice is hereby given that the City of Garretson will hold a public hearing on Monday, July 10, 2023, regarding a variance applied for by resident of Lot 8 Block 3 WIESE ADDN TO CITY OF GARRETSON. The public is invited to attend and comment.
This public hearing will be held at the following time, date, and location:
6:30 P.M.
July 10, 2023
American Legion
504 N. Main Ave.
Garretson, SD 57030
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this hearing, please contact the Garretson Finance Officer at (605) 594-6721. Anyone who is deaf, hard-of-hearing or speech-disabled may utilize Relay South Dakota at (800) 877-1113 (TTY/Voice). Notification 48 hours prior to the hearing will enable the City to make reasonable arrangements to ensure accessibility to this hearing.
Paetyn Dreckman
City of Garretson Finance Officer
Published once at the total approximate cost of $13.86 and can be viewed for free at www.sdpublicnotices.com.
6-22-23-1tc
CITY OF GARRETSON NOTICE OF PUBLIC HEARING
Notice is hereby given that the City of Garretson will hold a public hearing on Monday, July 10, 2023, regarding a rezoning request. The purpose of the public hearing is to discuss the proposed rezoning of LOTS 14,15 & Lot 16 Block 1 ROYCES 3RD ADDN TO CITY OF GARRETSON The public is invited to attend and comment.
This public hearing will be held at the following time, date, and location:
6:30 P.M.
July 10, 2023
American Legion
504 N. Main Ave.
Garretson, SD 57030
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this hearing, please contact the Garretson Finance Officer at (605) 594-6721. Anyone who is deaf, hard-of-hearing or speech-disabled may utilize Relay South Dakota at (800) 877-1113 (TTY/Voice). Notification 48 hours prior to the hearing will enable the City to make reasonable arrangements to ensure accessibility to this hearing.
Paetyn Dreckman
City of Garretson Finance Officer
City of Garretson Finance Officer
Published once at the total approximate cost of $14.91 and can be viewed for free at www.sdpublicnotices.com.
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